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Profile Updates

We want to make sure our faculty and staff directories are always accurate and up to date. If your information changes, please take a moment to request an update. 

Departments and units within ECAS have administrative access to our websites and are responsible for keeping their directories current. However, we know that sometimes a little bit of help can go a long way!

Web editors can go here to find instructions for  Adding and updating profiles. If assistance is needed, the Eberly Office of Communications and Marketing is available to help with profile updates.  For requests or support, please contact the Eberly Professional Technologist responsible for web design and development.

Headshots are also provided for free by our office on an as needed basis. We also attend departmental Faculty and Staff meetings for a photo shoot when requested. Contact our the Director of Communications and Marketing to arrange a time and place.

Thank you for helping us keep Eberly’s community visible and updated!

On this page: 

2025 Theme Upgrade Profile Fields

The following fields apply to Eberly websites operating under the upgrade/redesign themes:
"Eberly: Departments v2" and  "Eberly: Departments v2 Legacy".

*Required fields

  • Name*
  • Title*
  • Organization
  • Phone
  • Fax
  • Email
  • Office
  • Office URL
    Google map link to the building
  • Website URL
  • CV File
    Must profile an accessible PDF or Word Doc
  • CV Link
    Full URL to your CV or a webpage where your CV is hosted. See CV Accessibility Guide below
    • ORCID CV (print version) 
    • Accessible GDOC or DOCX
    • Accessible PDF
  • WVU Experts Database URL
  • ORCID ID (ID Only)
    If an ORCID ID has been provided, a query of the ORCID database will return the most recent 10 works and display them on a user profile. For more information,  visit:
  • Google Scholar URL
  • Research Gate URL
  • LinkedIn URL
  • Quote 
    A personal statement about teaching, advising, research, etc. Favorite quotes from other people are acceptable in some circumstances.
  • Research, Lab, or Group Opening
    Basic text field will display on the profile listing. Short phrase or keyword such as "Accepting students Fall 2027". This field will display with a highlight in the grid style listing in addition to the full profile page; see Biology Department example.
  • Keywords or Short Description of Research or Areas of Interest
    Populates the directory and listings for units that have chosen this template option. Labels should be used as the primary method of categorization. This field is for additional keywords. 
  • Main Content
  • Image*
    High resolution professional photo, square or portrait orientation.
  • Labels
    Research categories, roles, etc. Many departments and units use labels to categorize research and roles. View the filters on the directory listings to see what options are available—please request assistance from your professional technologist for modifications to the filters and/or the categorization terms.


Creating an Accessible CV: A Guide for Faculty and Researchers

An accessible CV benefits everyone: colleagues using screen readers, hiring committees, and AI screening systems processing applications. This guide provides practical steps for creating CVs that are inclusive, professional, and effective across all platforms and audiences.


Why Accessibility Matters

  1. Inclusivity: Funders, recruiters and hiring committees may include people with disabilities who use assistive technology.

  2. AI compatibility:  AI screening tools and Applicant Tracking Systems (ATS) parse CVs like screen readers do. Accessible formatting (proper headings, linear layout, no complex tables) ensures accurate processing. 

  3. Legal compliance: WVU requires online documents to meet accessibility standards.


Core Principles of Accessible CV Design

1. Use Proper Heading Structure

Why: Screen readers and AI use headings to navigate documents. Manual bold text or font size changes don't create actual structure.

How to structure:

  • Heading 1: Your name
  • Heading 2: Major sections (Professional Experience, Education, Publications)
  • Heading 3: Subsections (specific positions, job titles)
  • Heading 4: Details (dates)
  • Normal text: Descriptions

In Microsoft Word:

  • Use the Styles gallery on the Home tab
  • Customize by right-clicking a style > Modify
  • Check structure using View > Navigation Pane

Example:

  • H1: Dr. Jane Smith 
    • H2: Professional Experience 
      • H3: Associate Professor, West Virginia University 
      • H4: August 2018 – Present Description of role 
  • H2: Education 
  • H2: Publications

2. Use Linear, Left-Aligned Layout

Avoid tables for layout: Tables confuse screen readers and AI by disrupting reading order.

Best practice:

  • Present information top-to-bottom
  • Left-align all text
  • List information vertically, not horizontally

Instead of:

Senior Content Designer, GitHub | Since June 2022

Use:

Senior Content Designer, GitHub Since June 2022 

Note: If using tables for data (teaching schedules), ensure proper header rows and avoid merged cells.


3. Create Descriptive Hyperlinks

Why: Screen reader users navigate by tabbing through links. Non-descriptive link text ("click here") doesn't indicate destination.

Best practice:

  • Make link text descriptive
  • Avoid "click here" or "read more"
  • Write out full email addresses as mailto: links

Examples:

  • ❌ "Click here to see my portfolio"
  • ✅ "View my portfolio" (with "View my portfolio" as link text)
  • ✅ "jane.smith@mail.wvu.edu" (full address linked)

4. Add Alternative Text to Images

All visual elements (photos, charts, logos, graphics) need alt text describing content for screen readers.

How to add in Word:

  1. Right-click image > "Edit Alt Text"
  2. Enter concise description
  3. Don't start with "Image of" (screen readers announce this)

Example: "Bar chart showing 15 peer-reviewed publications from 2020-2025, peak of 5 in 2023"


5. Use High Contrast and Accessible Colors

  • Don't use color alone to convey information
  • Maintain high contrast between text and background
  • Avoid red/green, orange/red/green combinations
  • Use bold in addition to color to feature text
  • Don't use underlines for text that is not a link
  • Test in grayscale to ensure clarity

Workflow for Creating an Accessible CV in Word


Using Word's Accessibility Checker

How to run:

  • Windows: File > Info > Check for Issues > Check Accessibility
  • Mac: Review tab > Check Accessibility

Issue categories:

  • Errors: Content impossible/very difficult to access—fix all
  • Warnings: Content potentially difficult to understand—fix all
  • Tips: Improvements to enhance experience—implement when feasible

Quick Troubleshooting

Infrequent/missing headings: Use heading styles throughout; follow logical hierarchy (H1>H2>H3)

Objects not inline: Click object > Format > Wrap Text > "In Line with Text"

Unclear hyperlinks: Right-click > Edit Hyperlink > Add descriptive "Text to Display"

Table reading order: Recreate table using Insert > Table; add rows/columns via Table Tools, not Tab key

Alt text missing: Right-click image > Edit Alt Text > Add description


Export to PDF

How to run: 

  • Select: File > Save a Copy > Choose PDF from the File Format select


CV and Document Accessibility Resources

For questions about implementing these guidelines, contact the Eberly Professional Technologist or WVU's Office of Accessibility Services.g.