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Graduation Forms and Process

Deadlines for graduation may be found on the University calendar, select keyword deadline to sort. Please note Eberly College of Arts and Sciences students must meet all deadlines of the Eberly College, which may be earlier than posted University deadlines. Please see your department’s graduate coordinator if you have questions or require assistance with the process.

Note: All forms must be typed. Handwritten forms will not be accepted.

Application for graduation

The application process is initiated online through the Office of the University Registrar.


  • Log in to WVU Portal 
  • Click on the STAR button
  • Click on the link Click Here to Enter Star
  • Click on Student Services and Housing
  • Click on Student Records
  • Click on Apply to Graduate

Thesis and dissertation defense date declaration and signature forms

For students defending a thesis or dissertation, an Eberly College thesis and dissertation defense date declaration form must be submitted to the departmental graduate records assistant no less than two weeks prior to the scheduled defense date. 

Print an Eberly thesis and dissertation defense form and take to your defense meeting for collection of committee signatures. This form must be submitted to your departmental representative immediately after the meeting and then returned to the Eberly College Graduate Records Office no later than 4 p.m. on the next business day following your defense.

Per the graduate catalog, one member of the committee may participate in the defense meeting electronically as long as that member is not the committee chair (committee chair always must be physically present). Procedure for signature approval from a member participating electronically: member sends email to chair authorizing chair to sign Defense Form on his or her behalf; attach copy of that email to the Defense form when it is sent over to the College or form may be transmitted for digital signature.

Contact for more information about applying for graduation. 

Electronic theses and dissertations 

To be cleared for graduation, theses and dissertations must be accepted by the library by the posted deadline date. See the following links for further information.