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Graduation Forms and Processes

Deadlines for graduation may be found on the  University calendar, by selecting Eberly College of Arts and Sciences. Please note Eberly College of Arts and Sciences students must meet all deadlines of the Eberly College, which may be earlier than posted University deadlines. Please see your department’s graduate coordinator if you have questions or require assistance with the process.

Doctoral Candidacy and Doctoral Committees

When a doctoral student is approved as a candidate, the department representative will submit the Eberly College Doctoral Candidacy Form to the Eberly College director of graduate studies. The form should be submitted within two business days following formal admission to candidacy. The doctoral committee will be included on the form and will be reviewed to assure the committee follows all university guidelines. Any changes to the committee after the Doctoral Candidacy Form has been accepted require college approval. The Eberly College director of graduate studies will submit the candidacy date and the candidacy semester to the office of the university registrar. The candidacy semester will appear in Degree Works.

Application for Graduation

The application process is determined by the  Office of the University Registrar. Students apply online through STAR.

Eberly College Forms for Graduation

To schedule a defense, the department should submit an Eberly College thesis and dissertation defense date declaration form. The department representative must submit the form to the Eberly College director of graduate studies no less than two weeks prior the scheduled defense date.

Print an  Eberly thesis and dissertation defense form and take to your defense meeting for collection of committee signatures. This form must be submitted to your departmental representative immediately after the meeting and then returned to the director of graduate studies within two business days following the defense. 

For more information on defenses, please see the graduate catalog.

Electronic Theses and Dissertations 

To be cleared for graduation, theses and dissertations must be accepted by the library by the posted deadline date. See the ETD website for more information.