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National Science Foundation Updates

2018 NSF Proposal & Award Policies & Procedures Update

A revised version of the NSF Proposal & Award Policies & Procedures Guide (PAPPG), (NSF 18-1) has been issued.

A webinar to brief the community on the new PAPPG will be held on December 8 at 2 PM EST. Registration is now available here.

The new PAPPG will be effective for proposals submitted, or due, on or after January 29, 2018. Significant changes include:

    • Ad dition of a new eligibility subcategory on international branch campuses of U.S. Institutions of Higher Education;
    • Revision of eligibility standards for foreign organizations;
    • Implementation of the standard Collaborators and Other Affiliations (COA) template that has been in pilot phase since April;
    • Increase in the Budget Justification page limitation from three pages to five pages;
    • Restructuring of coverage on grantee notifications to and requests for approval from NSF, including referral to the Prior Approval Matrix available on the NSF website; and
    • Numerous clarifications and other changes throughout the document.

    While this version of the PAPPG becomes effective on January 29, 2018, in the interim, the guidelines contained in the current PAPPG (NSF 17-1) continue to apply. The NSF will ensure that the current version of the PAPPG remains on the NSF website, with a notation to proposers that specifies when the new PAPPG (including a link to the new Guide) will become effective.

    If you have any questions regarding these changes, please contact the Policy Office at (703) 292-8243 or by e-mail

    Proposal & Award Policy Newsletter

    The Policy Office in the Division of Institution & Award Support at NSF has released Issue III of the Proposal & Award Policy Newsletter. This quarterly publication is designed to provide information about upcoming changes and clarifications to policies and procedures that affect how you prepare and submit proposals and manage NSF awards. You can access current and former issues of the newsletter on the NSF Policy Office website.

    Collaborators and Other Affiliations Spreadsheet Template

    Starting on April 24, 2017, NSF will require PIs, co-PIs, and senior project personnel to use a spreadsheet template for identifying collaborators and other affiliations. The spreadsheet template is fillable and must be saved in .xlsx or .xls formats and directly uploaded to FastLane.

    For more information, visit NSF's collaborators and other affiliations webpage.


    NSF has published a revised set of Frequently Asked Questions (FAQs) on proposal preparation and award administration. These FAQs accompany the NSF Proposal and Award Policies and Procedures Guide (PAPPG) and are effective for proposals submitted or due and awards made on or after January 30, 2017.

    National Institutes of Health Updates

    Publication of the Revised NIH Grants Policy Statement

    The National Institutes of Health (NIH) announces the publication of the revised NIH Grants Policy Statement (NIHGPS, rev. October 2017). This revision is applicable to all NIH grants and cooperative agreements with budget periods beginning on or after October 1, 2017. This revision supersedes, in its entirety, the NIH Grants Policy Statement (November 2016) as a standard term and condition of award. Previous versions of the NIHGPS remain applicable as a standard term and condition for all NIH grants and cooperative agreements with budget periods that began prior to October 1, 2017.

    The NIHGPS provides both up-to-date policy guidance that serves as NIH standard terms and conditions of awards for grants and cooperative agreements, and extensive guidance to those who are interested in pursuing NIH grants.

    While this revision does not introduce any new material for the first time, it incorporates new and modified requirements, clarifies certain policies, and implements changes in statutes, regulations, and policies that have been implemented through appropriate legal and/or policy processes since the previous version of the NIHGPS dated November 2016. The document is available in the following electronic formats: HTML and PDF.

    New NIH "FORMS-E" Grant Application Forms and Instructions

    Effective for receipt dates on or after January 25, 2018 applicants must use FORMS-E application packages. This change will apply to all funding opportunity announcements (FOAs) and all application types (new, resubmission, renewal, revision). Applicants must use FORMS-E application packages for due dates on or after January 25, 2018, and must use FORMS-D application packages for due dates on or before January 24, 2018. Applications submitted using the wrong forms for their intended due date will not be reviewed. Applications submitted using the wrong forms will automatically be withdrawn by the NIH Center for Scientific Review Division of Receipt and Referral and will not be reviewed.

    For additional information, see the following notice from the NIH. 

    The Next Generation Researchers Initiative

    To ensure the long-term stability of the biomedical research enterprise, NIH must encourage successful independent careers for early stage investigators, and retain them as they become early established investigators in a way that enhances workforce diversity. The NIH's Next Generation Researchers policy will provide funding opportunities to Eary Stage Investigators (ESIs) and Early Establish Investigators (EEIs) and enhance workforce diversity.

    Please see the following  announcement from the NIH for more information.

    New Human Subjects and Clinical Trial Information Form

    A primary component of NIH’s initiative to enhance the stewardship of clinical trials is the creation of a new application form that consolidates all Human Subjects and Clinical Trial related information into one place, and also expands the information required for studies that meet the NIH definition of a clinical trial. This new form will be included in the new FORMS-E Application Packages and will be required for all applications with due dates on or after January 25, 2018.

    For more information, please visit the NIH website.

    Professional Development Opportunities

    NSF Grants Conference

    The Fall 2017 National Science Foundation (NSF) Grants Conference will be held on November 13-14, 2017 in Phoenix, Arizona. Conference registration opens the week of September 4, 2017. 

    For more information, visit the conference website.

    NIH Good Clinical Practice

    The NIH Good Clinical Practice (GCP) for Social and Behavioral Research training modules and eLearning course are available at the NIH website.

    The NIH Policy on GCP Training takes effect January 1.

    WVU+kc Updates

    Issue with Recalled Proposals

    Currently, the WVU+kc system requires recalled proposals and subsequent resubmissions to be performed by the same user. If someone other than the person who recalled the proposal resubmits it, that resubmission will not go to the Office of Sponsored Programs (OSP) for review until the person who recalled it approves. Additionally, the system won't generate an email notification or news feed alert requesting that approval.

    If you recall a proposal, be aware that you are the only user who will be able to resubmit until the problem is corrected.

    Information Technology Services (ITS) and OSP are aware of the issue, and a planned fix is scheduled for January. Send questions or concerns to the ITS Service Desk at 304.293.4444 or